Many leaders I have worked with, including myself, have faced issues around time management. The job of a leader is too big to get done in a 9-5 role.
Although we cannot eliminate this problem entirely, as from time to time we will have urgent projects and deadlines, business restructuring, system launches etc. 90% of the time we can manage it.
Tactical time management is the key. Stepping away from the more operational part of the role and finding your priorities.
So, how do you prioritise without overflowing your diary? Well! I learned a long time ago about ‘the power of three’.
The power of three is the idea that not everything in your diary has to be finished today. If you take a look at your diary and think about one of the tasks being moved forward by 1, 2 or even 3 days, what is the actual impact?
Sure we would all love to finish every task in one day, but it is not possible. That is the reality. So, this is where the power of three comes in.
Each day, choose only three tasks that are priorities. That means you finish those three tasks before anything else on that day. If they are the only three tasks you get done, that is fine. If you manage to finish them early, even better, you can now bring forward a task that was scheduled in your diary for tomorrow.
Always leave time for adhocs. I do not believe I have ever left work without last minute tasks dropping into my workload! Not a problem, just stick to the power of three, leave space in your diary for adhocs, and watch how your efficiency grows, how you feel less stressed and how you become a better leader.
Remember, you are leading by example. If you are always rushing around, so will your team.
Written by Sahar Habib
Founder of Coach Wilson